Whether you want to keep your whole family up to speed, are trying to coordinate with friends or need to keep track of colleagues' plans, a calendar app that you can share with multiple people can come in handy. Wouldn't it be nice to eliminate the need to call or text to figure out your schedules?
of 05
Cozi Family Organizer: Best for Busy Families
What we like
- Well-organized setup
- Built-in shopping and to-do lists
- Available across major mobile platforms
What we don't like
- Have to pay for some features and to remove ads
This app is particularly popular with heads of the household, who use it to log and view every family member's schedule in one place. You can view schedules by the week or month, and each family member's plans has a different color code so you can quickly see who's doing what.
With Cozi, you can set up automated emails with schedule details on a weekly or daily basis, as well as set up reminders so no one misses important events. The app also includes shopping and to-do list features, which let every family member contribute so nothing gets overlooked.
In addition to using the Cozi app on your Android, iPhone or Windows phone, you can log in from your computer. So pretty much anyone with a gadget of some kind should be able to access the app.
of 05
Family Wall: Best for Keeping Up With Relatives' Activities
What we like
- Unique, social media-style approach to family schedule management
- Ability to create various groups
What we don't like
- Have to pay for location, safe zone notifications and select other features Class a diesel vs gas.
Cost: Free (premium version available with expanded storage and location check-ins)
The Family Wall app offers much of the same great functionality as Cozi, including the ability to view and update a shared calendar and create and update task lists. Beyond that, however, it offers a private family social media-type experience, with a built-in instant-messaging tool.
There's also an option to share your 'best moments' with family members, and they can comment on these. With the premium version of the app, members of a shared Family Wall account can also send check-ins at specific locations to everyone else in the group, which could provide parents some peace of mind. Another cool feature: You can create various Family Wall groups, such as one for your family, one for close friends and one for extended family.
of 05
Google Calendar: Best for Gmail Users
What we like
- Automatically imports events from Gmail
- Intuitive design
What we don't like
- Some complaints from Android users about notifications being delayed
Google's calendar app is streamlined and simple. It lets you create events and appointments, and if you add in a location it will provide a map to help you get there. It also imports events from your Gmail account to the calendar automatically. As for sharing-specific features, you can create and share a calendar, after which all participants will be able to view and update it across devices.
of 05
iCloud Calendar: Best for Mac and iOS Users
What we like
- Useful for those who already work with iCloud
- Can send calendars to non-iCloud users
What we don't like
- Not for those without Apple hardware
This option will only make sense if you're already heavily invested in Apple's ecosystem, meaning you use the calendar and other Apple apps on your phone and laptop. If you do, then you can create and share calendars with others–and the recipients don't need to be iCloud users to view your calendars.
You can make changes to your calendar from your iCloud account, and they'll be reflected across all devices that have the app installed. The iCloud calendar definitely isn't the most robust, feature-packed option, but it could make sense if your family already uses Apple services and simply needs to merge schedules. Office 2019 kms activator ultimate torrent.
of 05
Outlook Calendar: Best for General Shared Calendars, Business-Related Calendars
What we like
- Helpful tools for finding workable meeting times, coordinating schedules
- Built into Outlook mail app
What we don't like
- You have to be a Microsoft Office subscriber to get access
Cost:Free (with a Microsoft Office subscription, which starts at $69.99 per year)
Once again, this is an option that won't make sense for everyone. However, if you're already using Outlook for work or personal email, it could be the right option for you.
In addition to integrating with Outlook email and your contacts list, this calendar includes the option to view group schedules. You just need to create a group calendar and invite all desired participants. You can also share your availability with others to help find a meeting time that works for everyone.
Outlook's calendar is part of the larger Outlook app, so you'll need to toggle between your mail and your calendar within the app to view the different features.
Download Outlook for Android, iOS, Windows Phone, and Desktop
Related Articles
- 1 Sync Facebook Events and Birthdays to Outlook
- 2 Import ICS to iCal
- 3 Create an Event in Google Gmail From Emails
- 4 How Do I Get a Calendar on Facebook?
Both Google Calendar and Outlook offer powerful calendar management features for individuals and businesses. The Google Calendar service is provided for free with your Google account, while Outlook is packaged as part of the Microsoft Office suite. Choosing one over the other is a matter of determining which features are of most importance to you, when using your digital calendar from day-to-day.
Offline Support
The Outlook software runs on your desktop and allows you to manage your events without an Internet connection. You only need Internet access when sharing the calendar with other users. The Google Calendar interface only runs in your browser. However, it works in any browser, along with your Google account. Offline access is available in the Chrome browser when the Google Calendar extension is installed, but with limited features.
Event Options
Google Calendar offers a 'quick add' feature, where you create events using simple sentences (i.e. '02/16 2pm Afternoon Meeting.' Both Outlook and Google Calendar allow you to attach relevant files to events; Google Calendar also offers the option to add a video call to the event for off-site meeting attendees. Google Calendar adds an option for 'event flair,' which are optional icons that allow you to see at a glance what an event is about. It also uses background styles and icons that make it easy to visually decode your events.
Calendar Events
Outlook provides five views for your calendars: the day view, the work week view, the full week view, the month view and the schedule view. Users may change their view at the click of a button, and flip between them. Google Calendar offers similar views: Day, Week, Month, Agenda and a customizable day range. Like with Outlook, users switch between these views by clicking a button.
Calendar Sharing
Google Calendar allows you to create collaborative calendars. Calendar offers four permissions for other users added to the calendar, ranging from the ability to modify events and invite users, to permission to only see events on the calendar. Google also allows public calendars, which makes your events visible in search results. Outlook offers three ways to share your calendar. You can send the calendar via email to other users, share it with other Exchange users using a Microsoft Exchange Server account or publish the calendar online to a WebDAV server.
Jargon Differences
Outlook and Google Calendar share a lot of features wrapped in different language; this makes the initial change a little confusing. For instance, in Google Calendar, you create an event, while in Outlook you create an appointment or meeting. Google Calendar allows you to add guests to events or leave the events private. Outlook uses 'recurring' for repeated events, while Google uses 'repeating.'
Version Disclaimer
Information in this article applies to Microsoft Outlook 2013 and Google Calendar. It may vary slightly or significantly with other versions or products.
References (4)
About the Author
Ashley Poland has been writing since 2009. She has worked with local online businesses, supplying print and web content, and pursues an active interest in the computer, technology and gaming industries. In addition to content writing, Poland is also a fiction writer. She studied creative writing at Kansas State University.
Cite this Article Choose Citation Style
Poland, Ashley. 'Google Calendar Vs. Outlook.' Small Business - Chron.com, http://smallbusiness.chron.com/google-calendar-vs-outlook-80261.html. Accessed 30 June 2019.
Poland, Ashley. (n.d.). Google Calendar Vs. Outlook. Small Business - Chron.com. Retrieved from http://smallbusiness.chron.com/google-calendar-vs-outlook-80261.html
Poland, Ashley. 'Google Calendar Vs. Outlook' accessed June 30, 2019. http://smallbusiness.chron.com/google-calendar-vs-outlook-80261.html
Note: Depending on which text editor you're pasting into, you might have to add the italics to the site name.
- [Instructor] If you use Office 365 groups…or SharePoint groups, you can access the shared…group calendar in Outlook.…In the mail section of Outlook 2016 for Windows,…Office 365 Business and Enterprise users…will see their groups listed in the sidebar…on the left.…Scroll down and find the header labeled Groups,…click the triangle next to it to see your list of groups.…However, if you go over to the calendar view,…by default, you will not see your groups listed here.…
All you need to do is go back to mail,…locate the group that you want to use,…right-click on it, and choose Add to Favorites.…Now, when you go back to the calendar view,…you will see that group listed.…You can select it to enable the shared calendar…that is connected to that Office 365 or SharePoint Group.…Any appointments that you schedule in that calendar…will be visible to the other members of this group.…
Updated
9/24/2018Released
7/27/2017 Get quick answers to your most urgent Outlook questions. These short tutorials help users work faster and smarter with Outlook, Microsoft's ubiquitous email and calendar app. Authors Jess Stratton, Garrick Chow, and Nick Brazzi provide on-the-spot solutions for the most common issues—in one- to two-minute snippets that are easy to fit into your workday. Learn how to set up an out-of-office message, work with reminders, subscribe to RSS feeds, change the default font in email messages, share Outlook calendars with others, recover lost Outlook data files, and more.LinkedIn Learning (Lynda.com) is a PMI Registered Education Provider. This course qualifies for professional development units (PDUs). To view the activity and PDU details for this course, click here.
Outlook Group Calendar Vs Shared Calendar 2017
The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc. Topics include:
- Finding and replacing text in an email
- Forwarding and redirecting email automatically
- Adding a Gmail account to Outlook
- Adding folders and subfolders
- Sorting messages
- Sharing calendars
- Customizing Outlook
- Working with Outlook.com
33m 46s
Duration
Show MoreShow Less
- [Instructor] If you use Office 365 groups…or SharePoint groups, you can access the shared…group calendar in Outlook.…In the mail section of Outlook 2016 for Windows,…Office 365 Business and Enterprise users…will see their groups listed in the sidebar…on the left.…Scroll down and find the header labeled Groups,…click the triangle next to it to see your list of groups.…However, if you go over to the calendar view,…by default, you will not see your groups listed here.…
All you need to do is go back to mail,…locate the group that you want to use,…right-click on it, and choose Add to Favorites.…Now, when you go back to the calendar view,…you will see that group listed.…You can select it to enable the shared calendar…that is connected to that Office 365 or SharePoint Group.…Any appointments that you schedule in that calendar…will be visible to the other members of this group.…
Updated
9/24/2018Released
7/27/2017 Get quick answers to your most urgent Outlook questions. These short tutorials help users work faster and smarter with Outlook, Microsoft's ubiquitous email and calendar app. Authors Jess Stratton, Garrick Chow, and Nick Brazzi provide on-the-spot solutions for the most common issues—in one- to two-minute snippets that are easy to fit into your workday. Learn how to set up an out-of-office message, work with reminders, subscribe to RSS feeds, change the default font in email messages, share Outlook calendars with others, recover lost Outlook data files, and more.LinkedIn Learning (Lynda.com) is a PMI Registered Education Provider. This course qualifies for professional development units (PDUs). To view the activity and PDU details for this course, click here.
The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc. Topics include:
Outlook Group Calendar Vs Shared Calendar Template
- Finding and replacing text in an email
- Forwarding and redirecting email automatically
- Adding a Gmail account to Outlook
- Adding folders and subfolders
- Sorting messages
- Sharing calendars
- Customizing Outlook
- Working with Outlook.com
33m 46s
Duration
Show MoreShow Less